AI Governance / Register

AI Vendor Register

Name: Glacier Lake Partners
Telephone: +1 (808) 388-2570
Price range: $$$$

A register for tracking AI vendors, owners, workflows, data categories, permission scope, contract status, renewal dates, and exit plans.

Register4 related articlesEditable workspaceReviewed 2026-06-29

Best used for

Use before pilots become embedded workflows and before sensitive data enters AI tools.

Complete it in-browser, score readiness, export an executive summary, or send the completed tool for review.

84/100Diligence-ready

Readiness score

84/100 · Diligence-ready

Close the open fields and confirm source evidence before sharing externally.

27 of 32 fields completed. Session autosaves locally.

Dynamic risk flags

1 high-priority flags

HighApproval status rules is underbuilt

This section is below a buyer-ready or governance-ready threshold and should get an owner before external use.

Editable register

AI vendor register fields

Field	What to Capture	Why It Matters
Vendor / tool	Product name, workspace, contract owner, and admin owner	Makes shadow AI usage visible
Workflow	Approved business use case and output	Prevents generic approval from becoming broad use
Business owner	Functional owner accountable for output quality and ROI	Keeps governance tied to operations
Data category	Public, internal, customer, employee, financial, legal, transaction, proprietary	Sets review and permission requirements
Permission scope	Connected systems, folders, APIs, users, roles, and action rights	Prevents overbroad access
Contract status	Terms reviewed, DPA, security evidence, training/retention position	Controls vendor and data risk
Risk tier	Low, moderate, high, or prohibited	Determines review cadence and approval rules
Renewal and cost	Renewal date, seats, usage charges, storage, connectors, and owner	Prevents tool sprawl and surprise spend
Exit plan	Export path for data, prompts, outputs, logs, and configuration	Reduces vendor lock-in

Editable checklist

Approval status rules

Approved: reviewed for a specific workflow, data category, user group, and contract status.
Limited: allowed only for low-risk drafting, formatting, or internal work with prohibited data rules.
Under review: pilot may proceed only with named owner, limited data, and review gate.
Rejected: terms, security, data use, cost, or permission scope are not acceptable.
Retired: tool is no longer approved; data export and access removal are complete.

Who it is for

Operator, CFO, IT lead, security owner, or functional leader managing AI adoption.

Evidence to collect

Vendor terms, DPA, security evidence, retention/training position, and renewal date.
Mapped systems, folders, APIs, roles, and permission levels.
Named business owner and approved workflow for each AI tool.

Common mistakes

Approving a vendor without limiting the workflow, data category, user group, and permission scope.
Treating browser-based AI use differently from connected AI tools even when the same data risk exists.
Tracking vendor cost without tracking retention, training, connectors, logs, or exit path.

Industry variants

Healthcare workflow

Add PHI, HIPAA/business associate, access logging, and human review controls.

Professional services firm

Add client confidentiality, workpaper retention, and engagement-owner approvals.

Sales and customer support

Add CRM permissions, customer data, prompt library, and escalation rules.

Recommended next step

Review AI governance risk

Best when AI tools have spread across functions without a controlled inventory or approval model.

View service

These templates are starting points for internal planning and diligence preparation. They are not legal, tax, accounting, investment, or compliance advice. Review transaction, employment, tax, regulatory, and AI governance questions with qualified advisors before relying on a final position.

All tools Back to insights

Next Step

A template is useful. Judgment still matters.

If the tool surfaced gaps around buyer diligence, AI governance, working capital, or contract risk, Glacier Lake can help turn the worksheet into an execution plan.

Confidential inquiriesReviewed personally1 business day response target

Discuss This Tool

AI Services

Direct contact

Email Directly Call +1 (808) 388-2570